Word Document (.docx)
Ready to use legal template
Work on without any hassle
Compliant with India law
Ready to use legal template
Work on without any hassle
Compliant with India law
Learn more about Employment Certificate in India
An Employment Certificate is a written document by which the company certifies that the employee is a member of its workforce and attests to the employee’s current or previous duties. Your employee may request a Statement of Employment for personal use. This document is usually required to prove a stable financial situation when renting or buying a property or when obtaining a bank loan. With Themis Partner, you can obtain a template for your employee in word format. Note that a certificate of employment can only be issued for employees who have signed an Employment Contract with your company. However, it is possible to provide this document to an employee who has already resigned or after an Employment Termination.
Table of contents
What is an Employment Certificate?
A Certificate of Employment is a written document issued by an employer to certify work experience within the company or that the employee is performing the duties agreed upon in the employment contract. This document is not subject to any particular contractual requirements and is in the form of a simple letter, on company letterhead, signed by an authorized person and bearing the company stamp.
Why download our Certificate of Employment model?
A Certificate of Employment may sometimes be requested from the employee in order to prove that he/she holds a position, that he/she performs such and such a function, or that he/she is still bound to his/her employer by a current employment contract or one that has already been terminated by resignation or dismissal. Therefore, the employer is required to provide this certificate mentioning the nature of the employee’s duties.
Our template includes the following information: name of the employer and employee, position held by the employee, duration of the contract, salary and other benefits granted to your employee.
How do you request a Job Certificate?
An employee wishing to obtain an employment certificate must file a request with the employer. This request can be verbal or written. It is preferable that the employee indicate what information they would like to be included in the document.
Under Indian labor law, the employer is obliged to issue a job certificate when the employee requests it (i.e. Section 5E, Kerala Trade and Business Establishment Act, 1961) even if the employee has received a Warning Letter for committing serious misconduct. Thus, it is important for the employer to be able to provide a proper certificate within a reasonable period of time in order to avoid any penalty.
What is included in the Employment Certificate?
The following information must be included in the employment certificate:
| ➤ Date the letter was issued. |
| ➤ A specific recipient, the document can be addressed to any third party. |
| ➤ Personal information of the employee: last name, first name, and address of the employee. |
| ➤ The name of the organization and the person authorized to provide the certification. |
| ➤ Start and end date of contract, or resignation/termination, and type of contract. |
| ➤ Role, designation and/or title of the employee, also including details of duties performed. |
| ➤ Any other pertinent details regarding the job. |
| ➤ A recommendation from the employee in the case of employment certification for a new job. |
| ➤ Signature and stamp of the company. |