Employee Resignation Letter

First and foremost, the Employee Resignation Letter’s purpose in India is to inform your employer of your intention to resign from your current position in the company. Therefore, a Resignation Letter is a formal letter sent by an employee to his employer informing him that he will no longer be working for the company.
Then, when an employee decides to leave his job, he is expected to submit a Letter of Resignation to the company manager. This is a formal written statement in the form of an official letter from an employee to their employer, informing them that they have decided to leave. A resignation can also take the form of a letter of resignation. You will need to check your Employment Contract to find out how many weeks’ notice you must give in the event of resignation.
If you are the employer and wish to terminate an employee, then Themis Partner also provides you with the Employee Termination Letter in Word format for your use in India.

The Employee Resignation Letter in India should be brief but should include several things such as the following:

Before you resign from your job, it may seem like a good idea to do a self-check of the situation:

1. If you are leaving for another employer, do you have your Employment Offer Letter and start date in hand? Even with signed Legal Documents, employers have been known to reciprocate employment offers.

2. Resigning from your job with no other employment? Be careful if you need employment income. Good jobs are hard to find. You may want to reconsider your decision until you have a job, have a financial cushion, or are unemployed.
The job search is easier when you are unemployed because you have a lot of free time, employers prefer to recruit employees who are already successfully employed. And, if you are doing the work you are trying to do, you are even more desirable.

3. Do you have one foot out the door because you are angry with your boss or company? Don’t make a decision when you quit that you’ll regret later. You can conduct a job search methodically and secretly while you are currently employed. It is always best to hold onto your job until you are safely elsewhere.

When you leave a job, you should write a resignation letter as a professional courtesy. This professional resignation letter gives official notice to your current employer that you are leaving the position.
The employee resignation letter in India also informs the manager that a replacement will be needed to take over the position’s duties and responsibilities.

The employee resignation letter in India is a functional document that can be used in many exit situations. If you wish to leave your job, we suggest that you submit a resignation letter to the company manager.
This resignation letter in India must compulsorily contain the following:

1. The letter’s date: you must mention the submission date of the resignation letter to the company. You can write the date at the top right corner of the letter. This will make it clear to everyone that you have submitted your resignation to the company on the said date.

2. Address: The address should follow a formal business letter template. You should use the company name on the first line, followed by the company’s full mailing address, as well as the city name and zip code.

3. The resignation letter’s recipient: the recipient is usually your manager. If the situation calls for it, you can address a broader audience, such as a team, a department, or the entire company. Now, even if you submit your resignation to any manager, it should be written to the most senior manager in your company.

4. Resignation declaration: you must clearly state in your letter that you are resigning from the company. In which you also mention the notice’s period according to the rules of the company. So that later there will be no dispute about this.

5. Departure date: when you leave the company, you must specify the departure date in your letter. This gives your manager a chance to strategize in advance.

6. Reasons for leaving (optional): you can indicate the reason for leaving. Some reasons may be for health reasons, to spend more time with your family, a move, or a career change.

7. Thank your section: be sure to end the letter by thanking your manager and, if you feel grateful, acknowledge the opportunity they have given you.

8. Signature: If you are submitting the letter’s hard copy, sign your typed name. A typed name is sufficient as an online resignation letter.

Significantly, your resignation letter is properly written. To do this, we recommend that you follow these tips:

Keep the following tips in mind when preparing and submitting your resignation letter:

1. Keep it short and simple: Write in plain language and limit your letter’s body to two or three short paragraphs. Include only essential information. You can have detailed discussions in a personal meeting with your manager or an exit interview.

2. Be polite and positive: Use polite and professional language. Be respectful of your company. Be positive, especially when you mention the reason for your resignation and your experiences with the company.

3. Make it look professional: Instead of a fancy, elegant fonts, use professional fonts such as Arial, Times New Roman, and Calibri. Set the font size to 11 or 12 points and use simple spacing. Minimize the use of text decorations, such as bold, italics, underlining, and colored highlights.

4. Have a resignation meeting: Just before you submit your resignation, consider having a closed meeting with your manager. This will avoid any misunderstandings and ensure that your resignation does not come as a shock to your manager.

5. Submit your resignation well in advance: This will give your employer more time and ensure that you do not exceed the mandatory notice period.

6. Follow your manager’s instructions for the transition: Complete any outstanding tasks your manager asks you to do. You may also need to train someone to take over your position.

7. Inform your colleagues: You can inform your colleagues of your resignation and send them a farewell email. You can also ask your manager for advice on how they would like you to announce your resignation.

Firstly, your manager is the first person to be informed of your imminent departure. When he is notified of your resignation, he will ask you for a Resignation Letter. This letter is for your permanent employee file and proves that you have resigned and have not been fired or laid off.
Secondly, tell your manager what you are doing, but leave with a positive image of yourself. Thank your manager for all his help and support. Make a positive statement about your experience with the company, what you learned, and your job opportunities.
Finally, be positive and concise about why you are resigning and write your letter professionally and directly.

It is important to remember that no matter how desirable your company is as an employer, employees can quit. Employees quit for a variety of reasons, and sometimes for the wrong reasons. When employees decide to start a family, maybe they want to be close to their families to help raise their children. Employees’ spouses or partners accept great job offers and the employees want to follow them. Employees quit because they receive job offers that seem more favorable. There are many of these positive reasons why employees quit. However, some of the reasons that are positive for the employee may not be positive for the employer.

Therefore, your employment, regardless of the reason for the employee’s resignation, is to act with grace, dignity, and professionalism. Congratulate the employee if the opportunity appears to be a promotion or other career or life improvement phase.
You can work with the employee’s manager and co-workers to ensure a good going away party. You want every employee’s final memory of your company to be positive and professional. As such, you want the employee to feel like they have a special opportunity while working with your organization.

Here’s how to handle the situation when the employee resigns:

• After receiving the employee’s official resignation letter, work with the employee’s supervisor to ensure that the employee’s last two weeks have been positive. If the employee has provided the standard two weeks’ notice, you have sufficient time to conclude the employee’s employment.
• However, if the employee is considered a threat to the ongoing work of other employees and the environment, you may terminate the employment relationship immediately. This is, fortunately, a rare situation. This is why it is important to have the employee sign an Employee Confidentiality Agreement at the beginning of the contract. So, you usually have the option of wrapping up the employee’s work and passing it on to other employees when you begin recruiting for a replacement. Or you can completely rethink the work and the department’s organization. Sometimes an employee’s resignation can be an opportunity for a company.

You may also want to work on:

Finally, employment resignations must be managed so that you can minimize the employee’s lost impact on your workflow and work environment. Managed effectively, the departing employee leaves knowing they contributed and added value to you during their employment period. Encourage the employee’s department to organize a recognition and farewell program for the employee before their last day. Follow your standard procedures for the employee’s last day of employment checklist. As an employer, whether or not you are satisfied with your employee’s work, you should be aware that it is his or her right to ask for an Employee Certificate attesting to the employment with your company if ever asked by a future employer or financial institution for a loan to justify a certain salary over a certain period.

Firstly, employee resignation always disrupts the workflow. However, if the employee resigns and you decide to keep them working for the last two weeks, they can go a long way in making the transition a success. This assumes that you have assessed that the person will be a positive contributor until their last day.

Secondly, it is significant to make sure you assign employees to take over the departing employee’s work. These assigned replacement employees should also see a goals list and responsibilities for which the position is responsible. It is in everyone’s best interest that they understand the day-to-day context. This will help them to better train the person when they are hired. Also, if the resigning employee has customer liaison responsibilities, they can introduce the person who will be assuming those responsibilities.