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The architect’s professional engagement must be preceded by a Architect Conract that describes the nature and scope of his responsibilities or interventions, as well as the terms of his payslip. The architect’s role is to be involved in all aspects of the building and development of space. In general, he conducts project management activities. Have your Architect sign an Architect Contract with Themis Partner detailing the type and extent of his missions or interventions, as well as the boundaries of his salary. An architectural project, in general, includes blueprints and written materials referring to the location of the structures, their composition, organization, volume expression, and material and color choices. If you need other documents like Architect Contract such as Construction contract or Interior design contract following the purchase of a property, you can consult the Buy Property page.

Table of contents


What is an Architect Contract?

An Architect Contract is a legal agreement that describes the duties and rights of the parties engaged in a construction project. A precise contract between a company or developer and an architect is essential.

An Architect Contract ensures that all parties are on the same page about what is expected, who will do what, how long the project will take, how much it will cost, and when it will be done. It’s also critical to ensure that all parties understand any deadlines or the procedure for scope adjustments before work begins.

What is included in the Architect Contract?

This Architect Contract includes the following essential information:

➤ The client's name and address
➤ Services provided
➤ The start and finish dates
➤ How much you will charge
➤ Standard wording establishing the parties' autonomous business relationship
➤ Confidentiality
➤ Liability

What are the scopes of work of the architect?

The Architect is needed to deliver the following services:

➤ Taking Client's instructions and preparation of design brief.
➤ Evaluation, analysis, and impact of current and/or projected development on the immediate surroundings of the site.
➤ Design and site development.
➤ Structural design.
➤ Sanitary, plumbing, drainage, water supply and sewerage design.
➤ Electrical, electronic, communication systems and design.
➤ HVAC and other mechanical systems design.
➤ Follow-up of the building site
➤ Elevators, escalators, etc.
➤ Fire detection, Fire protection and Security systems etc.
➤ Periodic inspection and evaluation of Construction works.

What are the steps to pay an architect?

On the day of the appointment/signing of the agreement/acceptance of the offer. Rs. 20M* or 5% of total fees charged, whichever is greater, changeable at the final stage.

Step 1. Conceptual drawings and cost

Submit conceptual drawings and an approximate cost estimate. 10% of the total costs payable.

Step 2. Preliminary scheme for client approval

Submitting the needed preliminary scheme for Client approval, along with a preliminary cost estimate. 20% of the total costs payable, less any payments received at Stage 1.

Step 3. Client/statutory authority approval

➤ Incorporating Client ideas and submitting designs for Client/statutory authority approval, if necessary
➤ Upon receipt of the Client's / legislative authorisation required for construction to begin, wherever applicable

30% of the total costs payable, less payments made at Steps 1 and 2.
35% of total fees due less payments collected at Steps 1 to 3.

Step 4. Completion of working drawings and specifications

Upon completion of working drawings, specifications, and a quantity schedule sufficient to create a cost estimate and tender paperwork.
45% of total fees payable less payments paid at Steps 1 to 3.

Step 5. Contractor selection for the Architect Contract

Invite, receive, and analyze offers; advise client on contractor selection.
55% of total fees payable, less payments paid at Steps 1 to 4.

Step 6. Functional drawings for on-site work

Submitting functional drawings and information necessary for on-site work.
65% of total fees payable, less payments paid at Steps 1 to 5.

Step 7. Certificate by statutory authorities

Upon submission of the Completion Report and drawings for issuing of a completion/occupancy certificate by statutory authorities, where applicable, and upon the release of as-built drawings.
100% of the fees payable, less payments made at various steps and a retainer.

What are the responsibilities of an Architect?

1. Provide customers with counseling service(s): Aside from providing architectural services to clients, they also give counseling or advisory services to help clients obtain the best possible outcome with their building.

They advise clients on the many stages to follow with construction sites and the appropriate type(s) of design for the building. This manner, they ensure that clients receive the best possible outcomes from their projects.

Similarly, an architect discusses the project’s aims and numerous design proposals with the customer to determine their practicality throughout construction.

 

2. Create a design (or designs) for a building job(s): Architects are responsible for creating designs for construction projects. They have extensive expertise sketching or designing residences, office buildings, and retail malls, among other things.

They are also skilled at implementing bespoke designs as envisioned by the customer, as well as advising on the benefits and drawbacks of such ideas.

 

3. Create a building plan: that meets all construction specifications.
An architect is also responsible for ensuring that the plan complies with the numerous criteria that a building project requires, particularly in the state or municipality where the development is to take place. Fire rules, building codes, building types and structures of the construction location, and zoning codes are examples of such criteria.

 

4. Design planning and development: Following the creation of the final construction plan, the architect proceeds to plan and create the design in collaboration with other construction specialists. They ensure that the building’s plumbing, construction, ventilation, electrical, and heating systems are all in their proper positions.

 

5. Must possess technological knowledge: With technological advancements, most architects today utilize computers to create digital designs using various architectural tools. Modern architectural tools such as CAD and BIM have assisted architects in speeding up their designs. As a result, an architect must be technologically aware in order to create digital designs for building.

 

6. Understanding and implementing various housing laws into building work
Every state has a collection of rules or ordinances that govern the building construction process. An architect is responsible for learning these rules and ensuring that they are included into the design as it is designed.

This will assist the client avoid future problems with the government or the law, especially if the problem is related to how the building was built.

 

7. Recommending or selecting different contractors: for the construction project. Because most architects collaborate closely with other construction professionals such as civil engineers, builders, and interior designers, it is simpler for them to assist the client in selecting experienced building specialists to assist with project execution.

 

8. Collaborating with other specialists to complete tasks. After successfully selecting the specialists or contractors with whom he or she would be working, the architect is saddled with the obligation of working hand-in-hand with these professionals.

This is accomplished through interpreting the design, managing the construction process, and ensuring that the design is realized as the customer intended. The architect collaborates with builders, engineers, electricians, plumbers, carpenters, and other professionals to ensure that the building is carried out exactly as shown in the plan. He also assists in explaining any ambiguous aspects of the building process and monitoring employees to ensure proper interpretation of the design.

 

9. Incorporating artistic and creative aspects into the design. Because architects are inherently creative, it is their obligation to ensure that the structure is not only physically sound but also visually pleasing.

Some structures are designed to resemble the shapes of diverse items. Such magnificent structures can only be built by gifted and extremely innovative architects. As a result, an architect plays an essential role in the aesthetics of a structure.

 

10. Identifying the characteristics of the building site in order to comprehend its constraints and opportunities. An architect is also responsible for visiting the construction site to identify its constraints and potentials.
This is a vital task that is often performed in order to provide a quality work to the customer.

The architect investigates or inspects the land to evaluate the feasibility of putting the intended structure into action. He considers the possibilities of how successful the structure will be once done.

After that, he advises the customer on the benefits and drawbacks of using the site for building.

Architects who have obtained land surveying qualification will also be able to evaluate how well the soil can handle the weight of the building to generate a sturdy foundation and structure.

 

11. Assist in determining the construction cost estimate or budget Architects with extensive building expertise find it simple to estimate the entire cost of projects. They can provide clients with a reasonable budget after researching the cost of the materials and labor that will be employed in the building.

 

12. Assist consumers in obtaining a government permission: Before beginning building work in any state, you must obtain permission from the state government. This can be accomplished by getting a building permission or license.

Depending on the structure and scale of the building to be built, architects are frequently in charge of obtaining government permissions on behalf of the customer.

They frequently offer the layout of the structure to the government for investigation and analysis before approval may be given.

 

13. Supervisory position: Since architects provide the groundwork for the building, it is natural for them to play a broad supervising function from the start to the finish. Seeing their concepts come to life via building is always a rewarding experience for them. This is why they make the realization feasible by overseeing the entire construction process from beginning to end.

What are the client's responsibilities?

The Client must fulfill the following requirements in connection with the project and the Architect’s engagement:

➤Provide specific project requirements.
➤To supply property lease/ownership documentation.
➤To produce a site plan to a reasonable scale, showing borders, contours at appropriate intervals, existing physical features such as any existing roads, walks, trees, structures, existing service and utility lines, and such lines to which the proposed service can be attached. If such information is not readily available, the Client should arrange for and pay for the survey/collection of essential information.
➤To provide reports on soil conditions and tests as requested by the architect, or to pay for their production.
➤To provide particular conditions/statutory stipulations/codes of practice/rate schedules, etc., that must be obeyed.
➤To pay all statutory sanction fees, taxes, security deposits, and expenses.
➤To follow the Architect's professional advise and make no modifications to the drawings or papers without the Architect's permission.
➤To pay the architect's bills within one month of receipt.
➤Appoint a Construction Manager (Clerk of Works/Site Supervisor or Construction Management Agency if the project is vast and complicated) on the advise of the Architect.

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